Client Delivery Ops Coordinator (Property) - UK Hours (Part-Time) (Chasing + Podio + Finance) - Remote | Total Property Group: Liverpool Property Sourcing

Job Title: Client Delivery Ops Coordinator (Property) - UK Hours (Part-Time) (Chasing + Podio + Finance) 

Location: Remote (must cover UK afternoons)

Company Name: Total Property Group

Job Type: Full Time

Location: Remote (must cover UK afternoons)

Hours: 20–25 hours/week (Mon–Fri, typically 12:00–17:00 UK time)

Pay: $7–$9/hour


About Us

At Total Property Group, we deliver world-class property deals with calm, structured systems—no chaos, no drama. We specialize in hands-off Liverpool buy-to-let investments and have helped investors secure over £10M in deals. Highly commended Property Investment Company of the Year 2024 & 2025, we run clean systems, trust our people, and value follow-through.

Role Overview

We’re looking for a Client Delivery Ops Coordinator to support operations, client delivery, and finance routines. You’ll keep deals moving, chase third parties confidently, and maintain tidy systems for a seamless client experience. This is not a generic VA role—expect structured, hands-on operations and real ownership.

Key Responsibilities

Client Delivery Admin

  • Onboard clients (Day 0 setup, Podio, WhatsApp groups, folders)

  • Keep live deals updated in Podio (tasks, statuses, docs, next actions)

  • Chase solicitors, agents, brokers, letting agents, suppliers

  • Handle insurance, survey admin, and document organization

  • Manage viewing media and lettings handover

  • Turn delivery-critical emails into actionable tasks

  • Identify gaps and suggest process improvements

Finance Admin Routines

  • Monday & Thursday: lettings tally checks

  • Tuesday & Friday: verify and load supplier invoices

  • Friday: Stripe + bank payment checks and Podio updates

  • Month-end close tasks (1st–3rd working day)

  • Hubdoc, MileIQ, bookkeeping support

Required Skills & Experience

  • 1+ year remote operations/admin experience

  • Confident chasing third parties

  • Highly fluent English (written & spoken)

  • Strong attention to detail and CRM hygiene

  • Experience with task/CRM tools (Podio is a plus)

  • Reliable internet and distraction-free home setup

  • Comfortable following SOPs and spotting issues early

Bonus: UK property admin experience, invoicing, receipts, basic finance routines

Why You’ll Thrive Here

  • You take ownership and follow through without being micromanaged

  • You stay organized with checklists, SOPs, and clean CRM updates

  • You sweat the details and communicate clearly and calmly

Application Instructions

  1. Take the Wealth Dynamics / Genius U Test → https://app.geniusu.com/genius_test/ (save your full report)

  2. Prepare: CV, short cover letter, Wealth Dynamics report

  3. Upload all 3 documents on the application form → https://podio.com/webforms/30618426/2593226

  4. Bonus: If asked your favorite color in the form, choose olive 😉

Start Date: ASAP


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